Fee reductions, fee waivers, and travel & accommodation grants

These criteria apply for the granting of a fee reduction/waiver and/or grant:-

1. All applicants must have shown a commitment to GAJE activities or have engaged in other activities consistent with the goals of GAJE.  In addition, applicants for a grant must be presenting at a conference session or be actively involved in the organisation of the conference.  However, this in itself does not guarantee the award of a grant.  (Although not required, applicants for a fee waiver/reduction who are presenting at a conference session or actively involved in the organisation of the conference will receive a preference.)
2. The extent to which fees will be waived or reduced will depend on the applicant’s capacity to pay the fee from personal resources and funds available from sponsors. Generally, GAJE expects when delegates receive funding to attend the conference that the funding includes the full conference fees for that delegate.
3. The awarding of grants is based on the applicant’s capacity to cover travel and accommodation expenses from personal resources and funds available from sponsors. Moreover, applicants for grants are expected to have sought other sources of funding to attend the conference and applicants who have received partial support from other sources will be preferred. In no event will a GAJE grant cover all of a delegate’s travel and accommodation expenses.
4. Applicants for a grant must be from a developing country; except in rare cases of demonstrated need, applicants for a fee waiver/reduction must also be from a developing country.
5. Delegates awarded a fee waiver/reduction or a grant are expected to attend the entire conference or, if they were awarded a fee waiver/reduction or grant for only a part of the conference, to attend the entire part for which they receive the fee waiver/reduction or grant.
6. Delegates awarded accommodation grants are expected to stay in shared rooms or dormitory style accommodations, if available.

In the interest of furthering GAJE’s mission to exchange information and experiences from people from around the world, the following will also be considered:

1. The geographical spread of applicants. The Committee will aim to include as many applicants from different countries as possible.  This may result in some applicants not receiving a fee waiver/reduction or grant if there are multiple applications from one location;
2. The gender of the applicant, as GAJE endeavours to ensure regional representation of all genders at the conference;
3. Representatives of new and emerging clinical programs, as GAJE values the opportunity to assist those locations and countries where new clinical legal education programs are emerging.

A Waiver and Grants Committee consisting of at least two members of the GAJE Steering Committee will apply the criteria the below criteria and will have the final say on all fee reduction/waiver and grant requests; however, the committee may seek the guidance of the Chair/s of the Steering Committee concerning the application of the announced criteria if required.

• All applications for a fee waiver/reduction and/or a grant must be made online at the GAJE Conference website within the deadline set by the Conference organising committee. 
• All applicants who meet the criteria for a grant will be given a fee reduction or waiver before being considered for grant money.  Grant money will not be allocated without a fee reduction/waiver. 
• As a general rule, conference registration fees will not be waived entirely except for applicants also receiving a grant.   The Waiver and Grants Committee does have the option, however, to waive the entire fee in extraordinary cases.
• All fee waivers/reductions and accommodation grants will be paid directly by GAJE.  Travel grants will be paid by reimbursement only, upon the production of receipts.